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2025-26 HIPAA Training Course

Why HIPAA Training?

This course helps University of Illinois employees refresh their understanding of protected health information (PHI) privacy and security protections. It also provides updates on changes to HIPAA regulations and potential risks. This training helps employees be successful in their job duties while protecting PHI and reducing risk to the university. This training is the keystone of the University of Illinois HIPAA Privacy and Security Training Program and is an annual requirement established by federal law. This year’s training is more in-depth than previous years and addresses all requirements of the federal regulations.

Who is Required to Take the HIPAA Training?

The University of Illinois’ HIPAA Privacy and Security Directive requires that all employees of healthcare covered components (HCC) complete an annual HIPAA Privacy and Security training. Most employees who are part of the Health Care Component (HCC) will be required to complete the annual HIPAA Training through the University of Illinois System Learning Management System (LMS). The HCC Liaisons and HR departments determine which employees are required to take the training. This requirement also applies to all employees, volunteers, researchers, trainees, and other persons who work under the direct control of an HCC and who perform the functions, activities, or services of either a covered entity or business associate, including access to anyone who accesses RedCap. Failure to complete the annual training may result in notification to departmental Deans and Directors and may result in the loss of network access until the training is completed.

Employees who have completed the UI Hospital Training, Miles Square and Division of Specialized Care for Children (DSCC) are not required to complete this training.

What Content is Covered?

The training program contains eight short courses, also referred to as modules. Each course takes about 5 to 10 minutes to complete. Training can be paused and returned to as needed. Each of the courses has two to three questions that must be successfully answered to complete this requirement. Once the eight modules have been completed, the employee record will be automatically updated. A certification of completion will be provided.

Course 1 — Introduction to HIPAA: Provides an introduction to HIPAA, why it was created, and changes to the law in recent years.

Course 2 — Protected Health Information (PHI): Discusses what information does HIPAA protects, the identifiers that are required to be protected under HIPAA, and what information may be considered exempt.

Course 3 — Who Must Comply With HIPAA: Reviews the three categories of covered entities, the requirements for third-party business associates, and discusses the impact of HIPAA within higher education.

Course 4 — HIPAA Privacy Rule: Discusses the Privacy Rule requirements and key components and patient rights.

Course 5 — HIPAA Security Rule: Provides employees with guidance around about password security, physical security, information disposal, and the protection of health records.

Course 6 — Risks to PHI: Reviews common HIPAA violations and walks through several practice scenarios to test users’ ability to identify and prevent potential violations.

Course 7 — Data Breaches and Reporting: Discuss best practices to follow that will prevent potential data compromise, examples of data breaches, and response efforts.

Course 8 — HIPAA Enforcement: Identifies common HIPAA violations and Office for Civil Rights enforcement actions.

How to Access Training

Employees who have been assigned to complete the training can use the following instructions to access. Individuals who require training will be notified by email.

To access the HIPAA Training, please do the following:

  1. Open your web browser and go to: https://go.uillinois.edu/hipaatraining
  2. Click "Sign In" using your university NetID credentials.
  3. Choose your university location and “Select”.
  4. Enter your university Net ID and password and “Login”
  5. Once logged into the University of Illinois System Training LMS, on the Course Overview screen, select the “My Assignments” icon by clicking on the image.
  6. On the dashboard, please click on the “2025 HIPAA Training " link.
  7. Your course will open, and you may progress following the on-screen prompts to complete the Next Lesson of your training.
  8. Upon completion, follow the exit course prompt and click “Close the window” on the bottom left (you may encounter a prompt which asks if you would like to “Leave site?”, if so, click yes).
  9. After all 8 modules have been completed your certificate will be available via a Print and Email link stating “Print a certificate or Email a certificate” at the bottom of the page.

Difficulty with Signing In?

If you are having difficulty with your Net ID and password, please contact your respective support desk for assistance:

  • Chicago — UIC Help Center: 312-413-0003 (option 9)
  • Urbana-Champaign — Technology Services: 217-244-7000 or 800-531-2531
  • Springfield — ITS Client Services: 217-206-6000 or 877-847-0443

Can I Take the Training?

Even if you are not required to take HIPAA training, you are encouraged to participate to enhance your understanding of data privacy and security. To request access, please send an email to hipaa@uillinois.edu.