Available Records
Each year, the University of Illinois System and its universities provide countless documents and reports online.
We provide a generic list of the types of records commonly available in university offices. Special or unique files documenting functions specific to a given office may also be available. Because records-retention practices provide for periodic destruction or archival transfer of information, a listed record may not be in a given office at a particular time. Some public records are published and may be available for purchase, or may be available under library lending procedures.
Some records are also more readily available outside of the FOIA process. These include transcripts or degree verifications, employment verifications, and general information about admission to each campus. Access to these is obtained by contacting the appropriate offices. Please see our all campus directory for information on reaching the responsible offices on each campus.
Some of the records described in this list, or certain portions of them, may be exempt from inspection and copying. Under the Family Educational Rights and Privacy Act (FERPA), the university is prohibited from releasing some records.
Immediately available records
Section 3.5(a) of the act requires the University of Illinois to make available a list of documents or categories of records that can be disclosed immediately upon request. The items listed below constitute many but not all of the records that are immediately available.
Reports, minutes
Annual reports, annual statistical overview (Pocket Facts), and other publications
Audit activity reports
Annual Financial Report
Auxiliary Facilities System Report
Board of Trustee meeting minutes
Budget requests
Budget summary for operations
Endowment Pool Management report (UIF)
Faculty peer salary studies and salary equity studies (Urbana)
Gender equity report (Urbana)
Health Services Facility System Report
Quick Facts (UIC) with various data about student and faculty and staff
Security and Fire Safety reports: Urbana, Chicago, and Springfield
Sponsored programs reports: Urbana and Chicago
Strategic plans: U of I System, Urbana-Champaign, Chicago, Springfield
Statistics and data
Academic personnel supplement
Crime statistics: see "Security and Fire Safety reports" above
Division of Management Information (Urbana) website with data and reports, including the campus profile, student enrollment reports, undergraduate statistics, accreditation information, budget reform spreadsheets.
Federal Grants and Contracts with data and charts about federal support on the three campuses for research.
IBHE and IPEDS reports and Common Data Set (UIC)
Institutional Research, Office of, (UIC) website with enrollment statistics, student data book, freshman profile, ACT profiles, academic performance data, retention and graduation statistics, and transfer data for freshmen.
Institutional research data including the budget book; graduate survey; staffing information; student data book; transfer student data; tuition and enrollments; race/ethnicity, gender and disabilities; faculty salary; and surveys for the Integrated Postsecondary Education Data System (IPEDS)
Public service activities database
Student surveys (UIC)
Tuition and enrollment
Reference documents
Campus Administrative Manual (Urbana)
Ethical Practice, Handbook for
General Rules
Organization charts
Statutes
Resource offices
Division of Management Information, Urbana
Office of Institutional Research, UIC
Office of Institutional Research, UIS