What are the benefits of the modern ERP systems?
Moving to a modern, cloud-based ERP will help:
Improve efficiency by reducing
redundancies and automating
workflows.
Provide real-time, integrated data
for better financial and
operational planning.
Align with industry best practices
for business processes.
Reduce reliance on aging
infrastructure, application
sprawl, and costly customizations.
Enhance the user experience for
students, faculty, and
staff.
Implementation Timeline
This image is only for demonstration at the moment. The use of
an image here may cause complications for accessibility and those issues should be mitigated before
moving forward.
The transition will take place over multiple phases:
- Selection Phase (1-2 years): Evaluating ERP vendors and ensuring alignment with institutional needs.
- Readiness Phase (3-4 years): Assessing current systems, identifying gaps, and implementing improvements.
This is
when we will be introducing our new Readiness Program, which will contain a host of training resources
and
events to help prepare you well in advance for this change.
- Deployment Phase (5+ years): Implementing Finance and HR modules first, followed by student systems.
Frequently asked questions (FAQ)
How can I get Involved?
Our stakeholders will be involved throughout the process to ensure your thoughts and feedback are considered
at
every
stage. Some ways we plan to engage with you include:
- Focus Groups
- Surveys
- Town Halls
- Change Agent Group (for people to volunteer to help lead change in their unit/area)
How will this impact my work as an HR or Finance employee?
This change will take several years, and the university is committed to making this transition as smooth as
possible. For now, your day-to-day work will continue as usual. We're still in the early stages of selecting
a new system.
As the project moves forward, you can expect:
- Updates and communication at every stage---know what to expect before changes happen.
- Training and support resources---to learn the new system and feel confident using it.
- Opportunities to share feedback---help shape how the system is designed to meet real campus needs.
How will this impact my studies?
You'll continue to register for classes, view grades, apply for financial aid, and manage your student
information just as you always have. For now, nothing is changing.
Over time, as the university transitions to a new system, you may notice improvements in how you access and
manage information related to your studies. The goal of this change is to make university systems easier to
use, more reliable, and better connected --- so you can spend less time navigating technology and more time
focusing on your education.
We'll share updates well in advance of any changes that affect how you register for courses, view your
records, or handle financial matters. Training and step-by-step guidance will also be provided to make the
transition smooth for all students.
How will this impact my research?
Your research activities will continue without interruption. The transition to a new system will primarily
affect the administrative and financial processes that support research, not the research itself.
In the future, you may notice improvements in areas such as:
- Grants and funds management---including proposal submission, budgeting, and reporting.
- Purchasing and payments---making it easier to order equipment or supplies.
- Personnel and payroll processes---helping ensure research assistants and project staff are supported
more efficiently.
The goal is to make the systems behind research administration simpler, more accurate, and more
user-friendly, allowing you to focus more of your time on discovery and innovation.
We'll communicate well in advance of any changes that affect how research activities are managed and provide
training and resources to help you adjust with confidence.
How will this impact financial aid?
Your financial aid will continue to be processed as usual. There will be no interruption to
scholarships, grants, loans, or work-study programs.
As the university transitions to a new system over the next several years, you may eventually notice updates
to how you access and view financial aid information, such as your award letters, application status, or
required documents. The goal of these changes is to make the process clearer, faster, and easier to manage.
When the time comes, we'll share detailed instructions and provide support to ensure that applying for and
receiving financial aid remains straightforward and reliable.