Retention and Disposal

In this section you will find various records and information management resources to assist you with the retention and disposal part of the information life cycle.

Most records aren’t kept forever.  Typically, less than 5 percent of a unit’s records have enduring historical value. When a record is created, it goes through a life cycle of use, retention, appraisal, and disposition. The Illinois State Records Act requires that State approval is received prior to disposing of University Records. Conversely, the University also receives and generates many Non-Record materials which do not require State approval prior to disposal.

As more topics and issues are addressed in the RIMS office, more resources will be added to this page.  If you can't find a resource that answers your questions please feel free to contact the RIMS team.

Records Retention

View the records retention schedules for various functional areas around the University to learn how long you need to keep your records.

Records Disposal

Learn about the disposal process for State records that are no longer needed for current University business.

Transfers to the Archives

Find out how to prepare your records of historical value for a transfer to the Archives on your campus.

Records Storage

Discover the three primary storage options for inactive records that are not yet eligible for disposal.