Scanning Hardware

Before scanners and digital senders were ordinary, it was common to list the brand and hardware specifications of the equipment used.  Today, these electronic tools are standard office machines and as a result, most equipment used to digitize paper documents are acceptable for the electronic formatting of daily business records.  However, there are important things to consider when purchasing a scanner for your department or unit:

  • Types of material to be scanned
  • Available output file formats and standards
  • Work load – frequency of use
  • Automatic document feed
  • Duplex feed (both sides of document at once)
  • Speed of scanning – page per minute
  • Optical resolution – minimum 200 dpi/ppi
  • Dimensions of scanning bed
  • Equipment cost or lease
  • Warranty and service
  • Physical ‘footprint’ of unit
  • Connection to your shared network drive
  • Scanning software package compatible with hardware