Disposal of Paper Originals

  1. Original paper records should be kept a minimum of thirty to ninety days after scanning is complete in a manner that allows them to be available to the business unit. This time period is to allow for any errors to be detected and for re-scanning if necessary.
  2. Disposal of any records should be in accordance with current University disposal procedures. These include:
    • Completing the RIMS inventory template and emailing it to the RIMS team;
    • Documenting how and when the records were destroyed. External companies generally provide a destruction certificate.