What is Records and Information Management?

The Association of Records Managers and Administrators (ARMA) International’s definition of records and information management is “the field of management responsible for establishing and implementing policies, systems, and procedures to capture, create, access, distribute, use, store, secure, retrieve, and ensure disposition of an organization’s records and information.”

RIM addresses records, from the period of time that they are originally created, actively used, possibly re-purposed and re-used, and eventually disposed of or transferred to an archives because of their long-term value. While there are a variety of tools, programs, databases and systems used to create and actively manage records and other information resources, RIM strives to create a unified, consistent, efficient and effective approach to their management.

Records enable and support the University’s work to fulfill its mission. The White House explained the importance of Records and Information Management in the US Presidential Memorandum – Managing Government Records : “When records are well managed, agencies can use them to assess the impact of programs, to reduce redundant efforts, to save money, and to share knowledge within and across their organizations. In these ways, proper records management is the backbone of open Government."