Records and Information Management Services


The purpose of the Records and Information Management Services (RIMS) office is to provide a cohesive approach to the effective management of records and information resources throughout the University of Illinois, across all departments and campuses.

This approach requires close coordination with other units as well as individuals with departmental and technical expertise. An effective program will help protect vital University records, reduce legal liability, support the preservation of historic records, promote scholarship and teaching excellence, and improve operational efficiencies.

The RIMS office consists of several core staff members, an Advisory Committee, and an ad hoc virtual team of functional and technical experts from across the University that are available for input on issues related to their areas of expertise.

For more information about the work of the RIM Advisory Committee please visit the Advisory Committee page.

Policy and Recommendations

Familiarize yourself with important information policies and recommendations for scanning records or planning a move.

Retention and Disposal

How long must you keep your records and what should you do with them if you are no longer required to keep them?


Browse training that RIMS offers and view training modules. Also, learn about how you can become a Records Liaison.

Forms and Other Resources

View forms, tools, and other resources that can assist you with your records and information management.

RIMS News and Achievements

New RIMS Training Available!
RIMS has published a new video-based course titled "Records Management 101" that covers basic concepts in records management.

 RIMS Annual Report Completed
RIMS has published its FY18 annual report

RIMS Presents at SAA and iPRES conferences
RIMS participated in presenting at the Society of American Archivists (SAA) and the International Digital Preservation (iPRES) conferences in August and September 2018.

Processing Capstone Email Project Semi-Annual Report April 2018
RIMS continues work on the the Processing Capstone Email through Predictive Coding project and have published the April 2018 Semi-Annual Report with updates and accomplishments for the project.