Records and Information Management Services


The purpose of the Records and Information Management Services (RIMS) office is to provide a cohesive approach to the effective management of records and information resources throughout the University of Illinois, across all departments and campuses.

This approach requires close coordination with other units as well as individuals with departmental and technical expertise. An effective program will help protect vital University records, reduce legal liability, support the preservation of historic records, promote scholarship and teaching excellence, and improve operational efficiencies.

The RIMS office consists of several core staff members, a Policy Advisory Committee, and an ad hoc virtual team of functional and technical experts from across the University that are available for input on issues related to their areas of expertise.

For more information about the work of the RIM Policy Advisory Committee please visit the Advisory Committee page.

Policy and Recommendations

Familiarize yourself with important information policies and recommendations for scanning records or planning a move.

Retention and Disposal

How long must you keep your records and what should you do with them if you are no longer required to keep them?


Browse training that RIMS offers and view training modules. Also, learn about how you can become a Records Liaison.

Forms and Other Resources

View forms, tools, and other resources that can assist you with your records and information management.

RIMS News and Achievements

Managing Your Email
Important tips to keep in mind regarding appropriate use and management of your email
Reducing Your Information Footprint
Competitions on campus to reduce the size of your inbox
One University - One Student Records Retention Schedule
RIMS consolidated Student Records Retention Schedules
RIMS contributes to EDUCAUSE
RIMS published a research bulletin on supporting information governance