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University of Illinois: Champaign-Urbana, Chicago, Springfield
Board of Trustees

Public Comment at Board Meetings

Procedures Governing Appearances Before the Board of Trustees

  1. Requests to address the Board: Requests to appear before the Board to make comments to or ask questions of the Board must be received by the Secretary in writing no later than three business days before the Board meeting at which the individual wishes to speak. The Secretary will review this request and notify the person making the request whether he/she may give public comment at the next meeting. The request should set out clearly the nature of the subject matter to be presented and must relate to matters within the jurisdiction of the Board of Trustees. In making a request to appear before the Board, individuals must give their names and any relevant title or affiliation. Substitute speakers will not be permitted.

  2. Time allocation: The Board will allow up to thirty minutes for public comment/questions per meeting. An individual speaker will be permitted five minutes for a presentation. This will be strictly adhered to with assistance of a timekeeper. Thus, a maximum of six speakers will be recognized for each Board meeting. Copies of speakers' comments, questions, and/or other written materials for distribution to the Board of Trustees will be accepted. Responses to questions will be provided within a reasonable amount of time.

  3. Scheduling of speakers: When the number of requests to address the Board at a given session exceeds the time available, requests will be approved based on the date the written request was received by the Secretary of the Board. In addition, preference will be given to subject matters that relate to the agenda for the relevant Board meeting and to avoid repetitiveness. Finally, the Board will not hear presentations or entertain questions on the following topics: issues under negotiation as part of the University's collective bargaining process; statements concerning the private activities, lifestyles, or beliefs of individuals employed by or associated with the University; grievances of individual students or employees; proposals or bids for contracts; or litigation involving the University.

  4. Scheduling of sessions: The Chair will preside during Board of Trustees' sessions to receive public comment/questions. The Secretary is responsible for scheduling such sessions, which normally will occur after the committee meetings of the Board and before the regular agenda.

Date of Board Meeting

Friday, September 9, 2011-- Urbana-Champaign campus
Friday, December 2, 2011-- Springfield campus
Wednesday and Thursday, January 18-19, 2012-- Chicago campus
Thursday, March 15, 2012-- Urbana-Champaign campus
Thursday, May 31, 2012-- Chicago campus
Wednesday and Thursday, July 18-19, 2012-- Chicago campus

Appearances Before the Board of Trustees 2011-2012 Schedule Deadlines

The Board of Trustees Office opens at 7:30 a.m., Monday through Friday, except holidays. Emailed, faxed, hand-delivered, or U.S.-mailed requests must be received no later than 8:00 a.m. on the due date listed below. The email address is UIBOT@uillinois.edu.

Date Request Due in Board Office

Tuesday, September 6
Tuesday, November 29
Thursday, January 12
Monday, March 12
Friday, May 25
Friday, July 13

Board of Trustees

Contact

Board of Trustees Office
352 Henry Administration Building, MC-350
506 South Wright Street
Urbana, IL 61801, USA
Tel: 217-333-1920
Fax: 217-244-2282
UIBOT@uillinois.edu