University IT Consulting Contracts

 

A request for proposal (RFP 1JAM1106) was initiated to obtain contracts for University-wide use in purchasing as-needed IT consulting services.

These contracts do not negate any existing contracts that colleges/departments have for similar services, nor do they prohibit the option to create other individual contracts in the future.

Overview

Contracts were awarded to ten consulting firms and can be utilized by units from any of the three University of Illinois campuses. These contracts are meant specifically for use in obtaining services (from one or more of six groups of services) to assist in the implementation of IT projects. Each service group is further detailed into subgroups. Consulting firms can only be used for group(s)/subgroup(s) for which they were awarded contracts. Please see the consulting firm summary, below, for contract details.

Service Groups

IT services outlined in the ten negotiated contracts are divided into six groups of services. Each group is detailed below, and is further divided into subgroups in the service group tables. A list of consulting firms that have been approved to provide these services can also be found in the service group tables.

Group 1

Strategic Planning, Process Analysis, and Project Management – Services to develop strategic plans, governance, and performance measurement; long-range planning for budgeting and cost recovery; and services for documenting, designing, and implementing process changes.  Group 1 Table

Group 2

Infrastructure – Services for planning and implementing the infrastructure that supports the teaching, research, and service mission of the University. Group 2 Table

Group 3

Information Security – Services for planning and implementing information security to ensure the integrity of University data. Group 3 Table

Group 4

Software/Application Development – Services for analysis, development, testing, and project management of new applications, websites and vended products. Group 4 Table

Group 5

Customer Service – Services for improving customer service. Group 5 Table

Group 6

Teaching and Learning – Services for supporting the teaching and learning mission of the University. Group 6 Table

Consulting Firm Summary

The Board of Trustees approved the original contract term of July 1, 2011, through June 30, 2014, and the renewal term of July 1, 2014 through June 30, 2016. A maximum cap per consulting firm is listed in the table below. These caps are cumulative across the University and are not a spending cap per department or singular engagement.

Consulting Firm

Services Awarded
Group | Subgroup

Contract No. Approved
Limit

Delta Initiative, Inc.
Joe Adolf, Business Development Director
1800 Nations Drive, Suite 117
Gurnee, IL 60031
Phone: 312-919-1234
jAdolf@DeltaInitiative.com

Group: 1 | Subgroups: All
Group: 2 | Subgroups: All
Group: 6 | Subgroups: All
 CN-00012457 $1,350,000

Huron Consulting Services, LLC
Mike Phillips
550 West Van Buren Street
Chicago, IL 60607
Phone: 312-479-3265
Fax: 312-583-8701
mphillips@huronconsultinggroup.com

Group: 1 | Subgroups: All
Group: 3 | Subgroups: All
Group: 4 | Subgroups: All
 CN-00012469 $1,350,000

Pappas Consulting Group, Inc. 
Alceste T. Pappas, Ph.D.
President and CEO
117 Island Cove Way
Palm Beach Gardens, FL 33418 
Phone:  561-624-5653
Fax:  561-775-7150
alcestep@aol.com

Group: 1 | Subgroups: All
Group: 2 | Subgroups: 1-8, 15, 16
Group: 5 | Subgroups: All
 CN-00012463 $1,350,000

McGladrey LLC
Patrick J. Hagan
One South Wacker Dr., Suite 800
Chicago, IL 60606
Phone:  312-634-3981
patrick.hagan@mcgladrey.com

Group: 1 | Subgroups: All
Group: 2 | Subgroups: All
Group: 3 | Subgroups: All
CN-00002437 $1,350,000

WTC Consulting, Inc.
Ginny Schroeder, Practice Dir.
801 S. Grand Ave., Ste. 700
Los Angeles, California 90017
Phone: 213-689-5324
Fax: 213-622-0840
gschroeder@wtc-inc.net

Group: 1 | Subgroups: All
Group: 2 | Subgroups: All
Group 5 | Subgroups: All
CN-00012458  $1,350,000

HTC Global Services, Inc.
Steve Vernia, Manager
912 IAA Drive, Ste 2A/2B
Bloomington, IL 61701
Phone: 312-498-3890
Fax: 248-786-2515
Steve.vernia@htcinc.com

Group: 4 | Subgroups: 1-17 CN-00012472 $1,000,000

Kristine Fallon Associates, Inc.
Angelica Martinez 
11 E. Adams Street, Suite 1100 
Chicago, IL 60603 
Phone: 312-360-9600
Fax: 312-360-9601
amartinez@kfa-inc.com

Group: 2 | Subgroups: 15 CN-00012468 $1,000,000

Moran Technology Consulting, Inc.
Charlie Moran
1215 Hamilton Lane, Suite 20
Naperville, IL 60540 
Phone: 877-212-6379
charlie.moran@morantechnology.com

Group: 1 | Subgroups: All
Group: 3 | Subgroups: All
 CN-00012467 $1,000,000

Pixo
Lori Gold Patterson
121 W. Goose Alley 
Urbana, IL 61801
Phone:  217-344-0444
Fax:  217-278-7171
info@pixotech.com

Group: 4 | Subgroups: 1-4, 7-18
Group: 6 | Subgroups: All
CN-00012456 $1,800,000

SNtial Technologies, Inc.
Sandeep Nain, President
150 N. Michigan Ave. Suite 2800
Chicago, IL 60601
Office: 312-863-8633
Cell: 630-452-4735
Fax: 630-929-8535
Sandeep.nain@sntialtech.com

Group: 1 | Subgroups: All
Group: 4 | Subgroups: All
 CN-00012459 $1,000,000

Consulting firms cannot be contacted until contract numbers are assigned.  Therefore, contact information for consulting firms will be posted only as contract numbers are added to the site.

For an explanation of Service Group numbers, please see the service group tables detailed above (Group 1Group 2Group 3Group 4 | Group 5 | Group 6).

IT Consulting Contract Process

Request for Quote Form Instructions and Form (editable doc | pdf )

 

Note: The Request for Quote form is not an authorization to begin services nor is the University under any obligation to pay for services outlined in the Request for Quote form.  IT consulting services can only begin after the consulting firm has received a Purchase Order.

1. College/Department determines group/subgroup of desired services

Review the service group tables and identify the group and subgroup of desired support. For example, SLA development is Group 5, Subgroup 4.
Direct links to individual service group tables can be found below:
(Group 1Group 2Group 3Group 4Group 5 | Group 6)

2. College/Department determines consulting firm(s)

Review the service group tables for a list of consulting firms that have been awarded contracts for each service. Select the consulting firm(s) from whom to request services.
Direct links to individual service group tables can be found below:
(Group 1Group 2Group 3Group 4Group 5 | Group 6)

3. College/Department downloads the Request for Quote Form (editable doc | pdf)

Download the Request for Quote Form (linked above). The Request for Quote Form is used to initiate contact with consulting firms and begins the process of outlining services, timelines, and other project details leading up to the ultimate purchase of services. The Request for Quote Form further specifies project details covered under the original scope of services approved by the Board of Trustees of the University of Illinois. Such details may include, but not be limited to, deliverables, assigned personnel, and tasks to be performed.

Important Note: The request for quote form or any attachments, exhibits, or additional documents are not intended to and shall not change, add, delete, or modify terms incorporated in the contract.

4. College/Department completes the Request for Quote Form

Complete the Request for Quote Form with the required information, including:

  • College/Department Information (primary contact information)
  • Service Group Information
    • Group/Subgroup Information
    • Task Order Description/Scope of Work (This includes project details for the performance of service, including reports, milestones, etc.)
    • Desired Project Start and End Dates (These dates are a preference and must take into account lead time needed for a purchase order to be issued.  Additionally, start and end dates will be contingent on the consulting firm's availability and will be finalized with the consulting firm previous to submitting a requisition.) 
  • Consulting Firm Information
    • Name of Consulting Firm
    • Contract Number

5. College/Department emails the Request for Quote Form

Email the completed Request for Quote Form directly to the consulting firm using the contact information in the consulting firm summary.

6. Consulting Firm completes the Request for Quote Form

The consulting firm completes the bottom portion of the Request for Quote Form, including:

  • Project Actual Start and End Dates
  • Estimated cost 
  • A detailed description of the service(s) to be performed, deliverables, personnel to be assigned, and a schedule for performance of services
  • Consulting Firm representative's signature and contact information

7. Consulting Firm returns the completed Request for Quote Form

The consulting firm returns the completed Request for Quote Form with any applicable attachments to the primary college/departmental contact, as listed on the Request for Quote Form.

8. College/Department submits Request for Quote Form in iBuy

Login to iBuy (click here) and select the IT Consulting Services form located in the University Forms section of the iBuy Home/Shop page. (Access instructions for new iBuy users, click here.) Submit the iBuy form, attaching the completed Request for Quote Form and any other documents received from the consulting firm as an External Attachment in the External Info portion of the tab. 

Detailed instructions for completing the iBuy IT Consulting Services form: IT Consulting Services form Job Aid

9. iBuy form generates a requisition and purchase order

The completed IT Consulting Contracts iBuy form routes through the departmental approval queue, then to University Sourcing for approval and ultimately arrives in the University of Illinois Purchasing Division. The Purchasing Division issues a purchase order to the consulting firm. IT consulting services can begin only after the consulting firm has received the purchase order.

10. Consulting Firm receives payment

Payment will be made upon completion of the service(s) detailed in the purchase order. The college/department requesting the purchase order will be responsible for the approval of invoices (using standard departmental procurement process).

For More Information

Contact Information:

Kayci Bohlen
Contract Administrator
OBFS - University Sourcing

Phone: (217) 244-9177
Email: kbohlen@uillinois.edu