Records and Information Management Services

The purpose of the Records and Information Management Services (RIMS) office is to provide a cohesive approach to the effective management of records and information resources throughout the University of Illinois, across all departments and campuses.

This approach requires close coordination with other units as well as individuals with departmental and technical expertise. An effective program will help protect vital University records, reduce legal liability, support the preservation of historic records, promote scholarship and teaching excellence, and improve operational efficiencies.

The RIMS office consists of several core staff members, a Policy Advisory Committee, and an ad hoc virtual team of functional and technical experts from across the University that are available for input on issues related to their areas of expertise.

For more information about the work of the RIM Policy Advisory Committee please visit the Advisory Committee page.


In addition to the main purpose of RIMS stated above, other services offered by the RIMS office will be developed in close coordination with other Units that may have expertise or strong interests in the following:

  • Developing and implementing records and data retention and purging requirements through State approved General Record Schedules
  • Providing support to units interested in purging records or in streamlining their work processes
  • Establishing best-practice guidelines, procedures, and policies for managing records and information resources such as:
    • e-mail and other electronic communications
    • document imaging and image capture
  • Creating procedures for managing departmental records and information resources
  • Developing workflows for records and data transfer to trusted digital repositories or other storage environments
  • Supporting other University initiatives such as Business Continuity Planning efforts
  • Developing and delivering training sessions and materials
  • Working with State officials to update laws and regulations and develop best-practice guidelines and procedures


Scanning Guideline Recently Added to RIMS Website
In response to questions asked of RIMS in regards to scanning procedures and best practices, the RIMS team has added information on their website to speak directly to this topic. Please visit the Scanning page to see the important topics and information there to help you with your scanning projects.